Administrative Assistant

Embrava Administrative Assistant (New York)

Location: On-site, 31 Hudson Yards, New York, NY Type: Full-time

About Embrava

Embrava is a workplace technology company building tools that help hybrid teams work better together. Founded in Australia and now operating across the US, UK, and Australia, we are best known for Blynclight status indicators and our Desk and Room Sign solutions for modern, flexible offices. Our New York headquarters at Hudson Yards is the hub for our US operations and a growing, fast-moving team.

The Role

We are looking for an organized, proactive Administrative Assistant to keep our New York office running smoothly and to support the wider team across day-to-day operations. This is a hands-on, in-person role for someone who enjoys variety, takes ownership of details, and likes being the person who makes everything work behind the scenes.

What You Will Do

• Manage the front-of-house experience: greet visitors, handle deliveries, and keep shared spaces organized and presentable
• Coordinate calendars, schedule meetings, and book travel for team members
• Order and track office supplies, and equipment, and liaise with building management and vendors
• Help plan and run team events, off-sites, and in-office gatherings
• Process expenses, maintain records, and support light bookkeeping and document organization
• Assist with onboarding logistics for new hires, including desk setup and welcome materials
• Provide general administrative support to the operations and leadership teams as needed

What We Are Looking For

• 1 to 3 years of administrative, office coordination, or front-of-house experience
• Excellent organizational skills and strong attention to detail
• Confident written and verbal communication
• Comfort with Microsoft 365 (Outlook, Word, Excel, Teams) and general office tools
• A proactive, problem-solving mindset and the ability to juggle competing priorities
• Discretion and good judgment when handling confidential information

What We Offer

• A central, well-connected Hudson Yards office
• Health, dental, and vision coverage and other benefits
• A collaborative team and the chance to grow alongside a scaling company