Administrative Assistant

Company Description

G.B. Aerial Fire Applications Inc. is a Texas-based aviation company specializing in aerial wildfire suppression and emergency fire protection, headquartered in Lubbock, Texas. Since 1993, the company has provided rapid-response firefighting support using single-engine air tankers that deliver water and fire retardant to combat wildfires. With a fleet centered on Air Tractor AT-802F aircraft, G.B. Aerial Fire supports federal agencies such as the U.S. Bureau of Land Management and other wildfire management programs across North America. The company is recognized for reliable, fast, and precise aerial operations and maintains a strong commitment to safety, advanced training, and community protection. Its mission is to safeguard lives, property, and natural resources through coordinated air and ground firefighting efforts.

Role Description

The Administrative Assistant is a full-time, on-site role based in Lubbock, TX. This role supports daily office operations by handling correspondence, managing phone calls, scheduling appointments, and organizing records and documents. The Administrative Assistant assists leadership with executive administrative tasks, prepares reports, coordinates meetings, and maintains office supplies and equipment. Additional responsibilities include data entry, basic recordkeeping, and communication with internal teams and external partners to ensure smooth workflow. The role requires a detail-oriented, organized professional who can prioritize tasks and maintain confidentiality in a fast-paced, safety-focused environment.

Qualifications

• Strong Administrative Assistance and Clerical Skills, including scheduling, filing, data entry, and document management
• Professional Phone Etiquette and Communication skills for interacting with team members, partners, and agencies

Proficiency with numbers, basic accounting skills.

• Experience providing Executive Administrative Assistance, such as calendar management and meeting coordination
• Proficiency with office software (e.g., word processing, spreadsheets, email, and digital filing systems)
• Attention to detail, organizational skills, and the ability to manage multiple tasks and priorities
• High level of reliability, discretion, and commitment to supporting safety-focused operations
• Prior experience in aviation, emergency services, or a similar high-compliance environment is an advantage
• High school diploma or equivalent required; additional education or relevant certifications are beneficial