Chief Financial Officer

Controller / Chief Financial Officer (CFO)

Position Summary

The Controller/CFO is responsible for the financial leadership of the company while serving as a key member of the executive management team. This position oversees all accounting, financial reporting, cash management, budgeting, banking relationships, human resources, payroll administration, risk management, and regulatory compliance.

In a small construction company, this is a hands-on position requiring both strategic financial leadership and day-to-day operational execution.

Reports To: President/CEO

Supervises: Accounting Staff, Payroll, Office Administration, and Human Resources functions.

Primary Responsibilities

Financial Leadership

• Lead the company's financial planning and long-term strategy.
• Develop annual operating budgets and financial forecasts.
• Monitor profitability by project and department.
• Analyze key financial metrics and recommend corrective actions.
• Prepare monthly executive financial reports.
• Present financial results to ownership.
• Aid Owner in banking relationships and financing arrangements.
• Develop financial policies and internal controls.

Accounting & Financial Reporting

• Oversee all accounting functions.
• Ensure accurate monthly, quarterly, and annual financial statements.
• Maintain the general ledger.
• Manage month-end and year-end closing.
• Coordinate annual CPA review or audit.
• Coordinate tax strategy planning with CPA
• Prepare work papers for tax returns.
• Oversee accounts payable and accounts receivable.
• Maintain fixed asset schedules.
• Monitor job costing and percentage-of-completion accounting.
• Reconcile all bank accounts and balance sheet accounts.

Construction Accounting

• Monitor project budgets and cost reports.
• Review Constuction-in-progress (CIP) schedules.
• Oversee billing, retainage, and collections.
• Analyze labor burden and overhead allocations.
• Review project profitability.
• Ensure proper revenue recognition.
• Monitor change orders and contract modifications.
• Review subcontractor compliance prior to payment.
• Oversee lien waiver procedures.
• Ensure customer close out summary books or electronic records are distributed

Cash Management

• Manage operating lines of credit.
• Optimize working capital.
• Monitor collections.
• Approve payment schedules.
• Maintain banking compliance.
• Manage vendor relationships.
• Review capital expenditures.

Payroll & Benefits Administration

• Oversee payroll processing.
• Ensure prevailing wage compliance.
• Review certified payroll requirements.
• Maintain payroll tax compliance.
• Oversee employee benefits administration.
• Coordinate annual benefit renewals.
• Manage retirement plan administration.
• Manage multistate rules and regulations for employees

Vendor Management

• Maintain vendor on line relationships.
• Avetta – Prologis
• VendorCafé – Faropoint
• VendorCafé - Ares
• Ensure compliance with Vendors requirements
• Review contracts for adherence to client requirements.
• Handle vendor special requests as needed.

Human Resources Responsibilities

Recruitment & Hiring

• Aid in recruitment efforts where needed
• Aid in Job Descriptions where needed
• Conduct reference checks.
• Prepare employment offers.
• Coordinate onboarding.

Employee Relations

• Maintain employee personnel files.
• Maintain company policies.
• Coordinate disciplinary documentation.
• Assist management with employee relations.
• Maintain confidentiality of employee information.

Compliance

• Ensure compliance with:
• Federal labor laws
• State employment regulations
• OSHA documentation requirements
• Equal Employment Opportunity (EEO) regulations
• I-9 and E-Verify requirements (if applicable)
• Wage and Hour regulations
• Family and Medical Leave laws (as applicable)
• Workers' Compensation reporting

Benefits Administration

• Coordinate benefit enrollment.
• Administer retirement plans.
• Assist employees with benefit questions.
• Coordinate annual open enrollment.

Risk Management

• Manage insurance renewals.
• Coordinate workers' compensation claims.
• Monitor general liability claims.
• Maintain bonding relationships.
• Review certificates of insurance.
• Manage subcontractor insurance compliance.
• Coordinate annual insurance audits.

Compliance & Corporate Administration

• Maintain corporate records.
• Coordinate annual business registrations.
• Maintain contractor licenses.
• Manage business insurance policies.
• Ensure compliance with government contracting requirements.
• Coordinate annual reporting requirements.
• Maintain document retention policies.

Information Technology

• Coordinate accounting software administration.
• Maintain financial system security.
• Oversee accounting software updates.
• Coordinate with IT vendors.
• Manage electronic document storage.
• Assist with cybersecurity best practices.

Strategic Responsibilities

• Participate in executive planning.
• Identify operational efficiencies.
• Develop key performance indicators (KPIs).
• Assist with business development analysis.
• Evaluate capital investments.
• Support acquisitions or expansion initiatives.

Required Qualifications

• Bachelor's degree in Accounting, Finance, or Business Administration.
• CPA, CMA, or MBA preferred.
• 10+ years of progressive accounting experience.
• Minimum 5 years in commercial construction accounting.
• Strong knowledge of:
• GAAP
• Percentage-of-completion accounting
• WIP reporting
• Job costing
• Construction contracts
• Payroll and prevailing wage requirements
• Experience with QuickBooks, Sage 300 CRE, or similar construction accounting software.
• Advanced Microsoft Excel skills.

Preferred Experience

• Government contracting (Federal, State, or Municipal)
• Davis-Bacon and certified payroll
• AIA billing
• G702/G703 applications
• SDVOSB or SBA contracting
• Bonded construction projects
• Multi-state payroll and tax compliance
• Human Resources and benefits administration

Core Competencies

• Financial Leadership
• Strategic Thinking
• Integrity and Confidentiality
• Strong Communication Skills
• Leadership and Team Development
• Analytical Problem Solving
• Organizational Excellence
• Risk Management
• Project Management
• Customer Service

Key Performance Indicators (KPIs)

• Monthly financial statements completed within 10 business days.
• Positive cash flow management.
• Accounts receivable aging maintained within company targets.
• Payroll processed accurately and on time.
• Zero missed tax filings.
• Successful annual CPA review or audit.
• Timely insurance renewals.
• Accurate project profitability reporting.
• Improved working capital and financial performance.

Position Classification

Status: Full-Time, Exempt

Salary: Commensurate with experience, plus performance-based bonus and benefits.