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This role is responsible for managing all document control procedures and processes and maintaining all document registers for all project work, clients, and internal documents.
Reports to: Project Manager
Key Responsibilities And Accountabilities
Management of all document control procedures and processes
Provide updates on document control processes to the Projects Manager and management team as required
Amendment and improvement of Document Control procedures and processes as applicable
Registration, storage, retrieval, updating, and issuing of project documentation
Coordinating and managing all transmittals and submissions
Maintaining a transmittal register and accompanying outgoing documents with a transmittal note
Internally coordinating all documents and drawings
Attend project meetings as required
Assist with project tenders
Providing reports directly to the General Manager or management team
Comply with all policies and procedures at all times
All duties are to be performed in compliance with ISO 9001:2008
Perform all other duties as required
Skills Required
Experience in document control
Experience in project work
Strong interpersonal and communication skills
Strategic thinking
Strong problem-solving skills
Proficient user of Microsoft Excel, Word, PowerPoint, and Outlook
Ability to deal with pressure in a dynamic environment
Strong organisational and time management skills with the ability to manage multiple priorities
Excellent attention to detail
Personal Attributes
Display a high-quality of personal appearance and conduct
Highly organised
Ability to communicate effectively with a variety of people
Proactive and enthusiastic team player
Ability to work independently as well as part of a team
Self-motivated, confident, and capable of communicating effectively with customers, suppliers, and staff
A demonstrated commitment to providing quality service and work
Always observe strict confidentiality, promoting the brand internally and externally by upholding all organisational values.
VAT2022-12-12T12:29:19+10:00
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Seniority level
Entry level
Employment type
Full-time
Job function
Administrative
Industries
Outsourcing and Offshoring Consulting
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