Human Resources Assistant

Great Opportunity for 0-2 year HR Assistant/Law Firm

About the Company

Top NY Law Firm/ Downtown

About the Role

Temp to perm Role - HR Assistant - In Person 5 days a week

Responsibilities

• Maintain HRIS data for lawyers worldwide; ensure data accuracy across all tools/systems
• Correspond with incoming lawyers; assist with pre-hire process and orientation, including coordination of file audit, background checks, conflicts checks, relocation matters, employment eligibility verification, office assignments, etc.
• Assist with administration for key career transitions, including bar admissions, leaves of absence, office transfers, departures, etc.
• Track law clerk and intern activity worldwide, from onboarding to offboarding
• Prepare materials for lawyer performance reviews and compensation process
• Manage lawyer life events, including sending gifts and coordinating donations
• Schedule and track lawyer photographs
• Provide office tours to lawyers and candidates
• Provide general administrative support to department, including attendance tracking, employment verification letters, expense reconciliation, file maintenance, bar audits, Office Manual updates, etc.

Qualifications

• Bachelor’s degree required
• Experience in a professional environment preferred
• Must be available to work overtime evenings as needed

Required Skills

• Strong project management, organizational, problem-solving and analytical skills, with attention to detail and ability to multi-task
• Excellent interpersonal, oral communication and written communication skills; professional, service-oriented demeanor
• Strong technical skills in Word, Excel and PowerPoint; knowledge of PeopleSoft or other HRIS system a plus
• Ability to work independently, meet multiple deadlines and respond well to change or ambiguity

Strong knowledge of MS Office, Word, Excel, Outlook, PowerPoint.