Office & Administrative Coordinator

Office & Administrative Coordinator

Alloy

Alloy Development is seeking a highly organized, proactive, and detail-oriented Administrative Assistant to support the day-to-day operations of the office and to support the senior leadership team at Alloy.

The position will focus primarily on office coordination, office management, executive support, office scheduling, communications, and administrative organization. An interest in architecture, design, real estate, or the built environment is a meaningful plus, though prior industry experience is not required.

The ideal candidate is resourceful, takes initiative, and can anticipate needs while maintaining a collaborative and congenial office culture.

Key Responsibilities

Office Administration

• Help oversee the day-to-day administrative operations of the office
• Coordinate office supplies, vendors, deliveries, and general workplace organization
• Maintain digital and physical systems
• Support general team administrative needs
• Assist with scheduling internal meetings, lunches, and occasional office events
• Answer phones, greet visitors, and help maintain a professional office environment

Executive Support

• Manage calendars, scheduling, and meeting coordination for Senior Leadership
• Coordinate travel arrangements, itineraries, reservations, and logistics
• Track and help organize follow-up items and priorities for senior leadership
• Support expense reporting, reimbursements, and administrative recordkeeping
• Serve as an internal and external point of contact on behalf of leadership

Organizational & General Support

• Conduct light research and administrative support tasks as needed
• Help maintain organizational systems and administrative workflows
• Provide general support across the organization as priorities evolve

Qualifications

Required

• 2–5 years of administrative assistant, executive assistant, or office coordination experience
• Organizational and time management skills
• Strong written and verbal communication abilities
• High attention to detail and follow-through
• Proficiency in Microsoft Office and standard office software
• Ability to handle confidential information with discretion and professionalism
• Capable of practical problem solving on site and via external engagement as needed

Preferred

• Interest in architecture, design, real estate, sustainability, or creative industries
• Strong organizational instincts
• Bachelor’s degree preferred but not required
• AP, AR, and bookkeeping experience preferred
• Potential for role expansion into residential and commercial leasing efforts, building management, and events programming

Personal Characteristics

• Highly dependable and responsive
• Positive, collaborative, and service-oriented
• Resourceful and self-motivated
• Naturally organized with strong attention to detail
• Forward facing and people oriented

Compensation & Structure

• Competitive compensation based on experience
• Flexible hours and scheduling structure
• Ability to pursue independent interests as work schedule allows