Personal Assistant to the CEO

About the Company

The CEO to a global leading direct access trading firm is seeking a dedicated and proactive personal assistant to join his team of assistants. This is a great opportunity to showcase strategic and analytical thinking abilities while juggling the private and professional needs of a very active executive. This is a position for someone who thrives in a fast-paced environment and has exceptional organizational skills.

About the Role

This role involves managing both personal and professional tasks for the CEO, ensuring that all needs are met efficiently and effectively.

Responsibilities

• Manage both personal and professional tasks, which include reservations, appointments, and any household needs.
• Coordinate international and domestic travel logistics including flight itineraries, hotel reservations and car services.
• Organize agendas, manage calendar and plan events while prioritizing competing demands.
• Wardrobe and style management, personal shopping, procuring, and audit of wardrobe from day to day and special event clothing.
• Perform general admin duties such as recording meeting minutes, data entry, filing, copying, faxing, mailings, etc.
• Prioritize and lead multiple projects at a time, keeping diligent track of project timelines and deadlines.
• Uphold a highly organized and detailed to-do list for both the CEO and business and taking careful note of important dates.
• Maintain diligent communication with the rest of the team and ensure all aspects of the business are on track.
• Monitor multiple social media accounts to help grow and expand online presence on existing and emerging social platforms.
• Additional Personal / Creative / Executive Assistant duties as needed.

Qualifications

• Bachelor's Degree from an accredited university.
• Must be able to provide SAT and/or ACT scores in order to be considered.
• At least 6 months of previous administrative, secretarial or personal assistant experience is required.
• Proven ability to be exposed to the most confidential of information and to handle with the utmost integrity and discretion.
• Ability to provide clear and concise oral and written communication.
• Confidence in managing several projects simultaneously while working under pressure to meet critical deadlines.
• A self-starter who is eager, optimistic, and has a “no task too small” mindset.
• Exceptional organizational skills.
• Ability to manage multiple projects simultaneously.
• Experience in a fast-paced environment.
• Familiarity with social media management.