Senior Payroll Specialist

Our client in North Houston (by IAH Airport) is seeking a Senior Payroll Specialist to join their team on a direct hire, full time basis and hybrid schedule. Have you processed high volume, multi-state US and Canadian payroll? If so, apply here!

Job Description:

• Prepare and process multi-state U.S. and multi-province Canadian payrolls (salaried and hourly) on a biweekly, semi-monthly, or monthly basis, including validating payroll data and outputs to ensure accuracy and completeness.
• Ensure compliance with federal, state, provincial, and local laws regarding wages, deductions, taxes, and reporting requirements (e.g., IRS, CRA, SSA, state/provincial labor boards), validating adherence across all payroll activities.
• Calculate, review, and validate retroactive payments, bonuses, garnishments, commissions, and other special pay types.
• Coordinate, review, and validate payroll inputs from HR, Time & Attendance systems, and benefits for accuracy and alignment prior to processing.
• Reconcile and validate payroll reports and GL accounts; support month-end and year-end close.
• Prepare and audit year-end tax forms (e.g., W-2, W-2C, 1099, T4, T4A, RL-1), ensuring accuracy and compliance prior to distribution.
• Ensure all employee terminations and remittances are processed, reviewed, and validated accurately and on time—including ROE, RRSP, and WSIB
• Process Improvement Maintain and validate accurate payroll records in payroll/HRIS platforms (e.g., ADP, Success Factors)
• Respond to payroll inquiries from employees in the U.S. and Canada in a timely, professional manner.
• Educate employees and managers on payroll-related topics (e.g., paystubs, tax forms, direct deposit).

Qualifications:

• 5+ years of end-to-end payroll experience in both U.S. and Canadian jurisdictions.
• Bachelor's degree in Business or related discipline
• In-depth knowledge of U.S. federal and state labor/payroll laws (FLSA, IRS regulations, etc.).
• Strong understanding of Canadian payroll legislation (Employment Standards, CRA, Service Canada, provincial regulations).
• Experience with payroll systems (e.g., ADP Workforce Now – Cross Border, ADP eTime, ADP Workforce Manager, Success Factors).